| 1 |
2 |
Solvang
2001 - Statewide Meet Tasks |
Who |
Priority |
Start |
Target |
Budget |
Income |
Actual $ |
Comment |
Next or Due by: |
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| 1 |
1 |
Planning Meeting |
All |
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1/20/01 |
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| 1 |
2 |
Meet coordinator |
David |
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| 1 |
3 |
Budget and Finance |
Nannette |
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| 1 |
4 |
Printing and mailing of all
fliers, all other |
RGS |
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| 2 |
1 |
Notice, Preliminary (1st
flyer) |
RGS |
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2/1/01 |
-$104 |
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| 2 |
2 |
Mailing Lists - SCIO |
RGS |
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| 2 |
3 |
Mailing Lists - NCIOC |
Pauline Yetter |
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Printed labels received;
waiting for disk |
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| 2 |
4 |
Mailing Lists - IOASV |
Jimmy White? |
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| 2 |
5 |
Press Release/Notices for
Club Newsletters |
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6 |
SCIO |
RGS |
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| 2 |
7 |
NCIOC |
RGS |
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Send to Brian Haley |
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8 |
IOASV |
RGS |
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Send to David Joliff, JT |
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| 3 |
1 |
Notice, Primary (2nd flyer) |
RGS |
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3/1/01 |
-$153 |
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| 3 |
2 |
Confirmation of
registrations received and all information requirements |
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| 3 |
3 |
Schedule of events |
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| 3 |
4 |
Meet information sheet, map to meet, information and maps for
___ |
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| 3 |
5 |
Friday and Saturday tours, car show
rules, car wash |
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| 3 |
6 |
Final
Mailing (optional) - update to all who have registered - details on the tours, meet rules,
etc. |
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| 4 |
1 |
Sponsorships |
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2/1/01 |
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| 4 |
2 |
Chrysler |
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3 |
Other |
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| 4 |
4 |
Other Donations |
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| 5 |
1 |
Trophies and dash plaques |
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| 5 |
2 |
Design |
Paul? |
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called & left message,
1/16 |
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| 5 |
3 |
Order |
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Costs? |
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| 5 |
4 |
Special Trophies - ditto |
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| 6 |
1 |
Royal Scandinavian Inn |
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12/31/00 |
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Confirm contact person,
reservations |
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| 6 |
2 |
Reservations cut off
date |
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4/5/01 |
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| 6 |
3 |
Other hotel recommendations |
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| 6 |
4 |
Advance registration table/notice at hotel? |
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5/3/01 |
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| 7 |
1 |
Tour:
Friday |
Nannette, RGS, Dawn Saunders |
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5/4/01 |
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Drivers meet at RSI lobby |
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| 7 |
2 |
Primary recommendation -
tour to wineries. |
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| 7 |
3 |
Lunch - Lunch stop for the tour? |
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| 7 |
4 |
Other - car, motorcycle museums |
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| 8 |
1 |
Registration |
Nannette |
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5/4/01 |
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| 8 |
2 |
Advance registration table at RSI |
Nannette,
Billie |
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5/4/01 |
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| 8 |
3 |
Registration
Bag/envelope - what items do we have for the participants? |
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| 8 |
4 |
a. Final schedule of events |
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| 8 |
5 |
b. 2001 meet car show list |
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| 8 |
6 |
c. Master registration and sign up list |
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7 |
d. Ballots |
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| 8 |
8 |
e. Name tags |
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9 |
f. Car I.D. cards |
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10 |
g. Banquet tickets |
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h. Raffle ticket for basket |
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| 8 |
12 |
i. Brochures of Solvang |
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13 |
j. Souvenir Packets - in reg
package |
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Items from area, Eastwoods,
Hemmings and other businesses? |
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14 |
Registration: ___ Cars are registered @ $ ____ each |
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$1,250 |
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$_____ received. Also funding from sponsors? |
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| 8 |
15 |
SCIO Membership sign up at the Meet |
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| 9 |
1 |
Hospitality suite: Friday
afternoon/night |
Billie Doty |
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5/4/01 |
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2 |
Drinks - charge $1? |
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recommendation |
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| 10 |
1 |
Museum tour: Friday night |
Dawn Saunders |
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5/4/01 |
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| 10 |
2 |
Museum tour:
Dessert at 7:30 P.M |
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0 |
Breakfast bar: Saturday morning |
Billie Doty |
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| 12 |
1 |
Car washes: Saturday morning |
John Lloyd |
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5/5/01 |
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Arrange directly with the
hotel. |
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2 |
Car
wash: Friday? |
John Lloyd |
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| 12 |
3 |
Car wash:
Alternative, commercial do-it-yourself? |
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| 13 |
1 |
Parking |
Steve Nye |
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5/5/01 |
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| 13 |
2 |
Final list of cars to plan
the parking - cars sorted by years. |
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Late registrations
(Saturday) - difficult to park in the year groups. |
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| 14 |
1 |
Car Show |
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5/5/01 |
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| 14 |
2 |
Entry Rules -mail to
participants? |
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| 14 |
3 |
Voted Awards - need the
awards list and the awards. |
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4 |
Ballot
Count |
Nannette |
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| 14 |
5 |
Vendors and/or Swap Meet
Area? |
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| 14 |
6 |
Eagles Nest: items for sale
all weekend |
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Locations at the hotel and
meet (canopy/tent?) |
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| 14 |
7 |
Eagle's Nest - Need volunteers |
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| 15 |
1 |
Tech Session: Saturday after Show |
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5/5/01 |
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| 15 |
2 |
Detailing - location will be ________ |
John Lloyd |
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3 |
Other |
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| 16 |
1 |
Banquet - Full payment due prior to arrival |
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4/27/01 |
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2 |
Final count & menu -
have ___ firm paid. Club can fund 7-8
extra |
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3 |
Menu - choices, wine? |
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4 |
Banquet & Award
programs |
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| 16 |
5 |
Design & artwork for
cover |
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| 16 |
6 |
Program printing |
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Who will complete (in
landscape mode)? |
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| 16 |
7 |
Seating? |
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| 16 |
8 |
Extras - wine from
______________ ? |
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| 17 |
1 |
Awards
Presentation - At RSI Banquet room, 7-9 pm. |
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5/5/01 |
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| 17 |
2 |
Host/president/master of
ceremonies |
David |
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| 17 |
3 |
Agenda |
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| 17 |
4 |
General Awards - where is
the list? |
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| 17 |
5 |
Raffle and Donations |
Jay Weinert |
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| 18 |
1 |
Brunch: Sunday morning 10:00 - 12:00. |
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5/6/01 |
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| 19 |
1 |
Tour:
Sunday |
Dawn Saunders |
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5/6/01 |
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| 19 |
2 |
Destination _________ |
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| 19 |
3 |
Alternatives: Vandenberg,
other? |
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| 20 |
1 |
Publicity/Press Releases |
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3/15/01 |
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| 20 |
2 |
Publicity: Solvang
and the Chamber of Commerce. |
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| 20 |
3 |
Hemmings |
RGS |
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2/1/01 |
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completed web site form,
1/17 |
No confirmation; check |
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| 20 |
4 |
ACE |
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2/1/01 |
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| 20 |
5 |
Other
publicity |
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| 20 |
6 |
Photographs |
Dennis Lardner |
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| 21 |
1 |
Audio-Video
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| 22 |
1 |
Final
Payments - Coordinators who need to pay the vendors
should get get invoices to: |
Nannette |
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| 23 |
1 |
Volunteers - Need more |
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Totals |
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$994 |
$0 |
$0 |
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| Initials |
Dept |
PhoneO |
First |
Last |
Address |
City |
ST, Zip |
PhoneA |
PhoneH |
Fax |
eMail |
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| RSI |
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Royal Scandinavian Inn |
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Juanita |
Kretschmer |
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| ML |
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Martha |
Lardner |
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| DL |
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Photographer |
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Dennis |
Lardner |
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June |
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| DD |
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Dave |
Doty |
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| BD |
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Billie |
Doty |
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| NC |
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Nannnette |
Clark-Cook |
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| RGS |
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Bob |
Schmitt |
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| DS |
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Dawn |
Saunders |
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| JW |
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Jay |
Weinert |
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